Progressive Recovery Inc.
  • 14-Dec-2018 to 01-Apr-2019 (CST)
  • Administrative
  • Dupo, IL, USA
  • Full Time

Build It- This hybrid position of an Administrative Assistant and Receptionist involves supporting the organization as well as the management team with various administrative and front desk responsibilities. It requires a friendly, self-motivated, highly organized person who is service oriented and thrives on being positive.

Own it- This person will maintain an organized workspace in the midst of a constantly changing workflow. It involves supporting the organization with an assortment of administrative and front desk responsibilities that may be task oriented, routine and repetitive.

Essential Functions of Position:

Perform routine administrative duties

  • Greet clients and visitors with a positive, helpful attitude - respond to visitor needs for technological assistance, meeting logistics, refilling refreshments, ordering meals, etc.
  • Handle incoming calls in a professional manner, determine purpose of callers, forward to appropriate person/department
  • Perform duties such as refilling refreshments and offering services when visitors initially enter front reception area
  • Maintain Conference rooms, copier room/supplies closet maintain fax/copy machines, send, retrieve & routes faxes
  • Filing, scanning, copying and data entry projects

Perform tasks related to the HR, Sales and Marketing functions:

  • Provide logistical coordination and support of all trade show events
  • Prepare documentation for the sales order process acknowledgements, change orders, hold/release orders, distributions, etc.
  • Assist in preparing marketing proposals, conduct market research, prepare standard and custom documents for submittal to clients, maintenance and improvement of various social media channels representing the company
  • Responsible for designing fliers and invitations for companywide events such as holiday party and other events created by the Activities Committee
  • Responsible for companywide communications board that includes items such as anniversaries, employee birthdays, job postings, company event information, etc.

Desired Competencies:

  • Demonstrates professionalism and accountability
  • Exudes a positive presence be friendly and outgoing with strong customer service focus
  • Team oriented with strong work ethic contributes to building a positive team spirit
  • Takes Initiative
  • Demonstrate organization and attention to detail
  • Good problem solving abilities
  • Excellent communication skills listens without interrupting; speaks clearly and persuasively in positive or negative situations
  • Maintains confidentiality

Qualifications and Education Requirements:

  • Two years' previous experience required
  • Refined phone etiquette and professionalism when interacting with callers
  • Proficient in Microsoft Office, including Excel, Outlook, Word, and Publisher; experience with Adobe Creative suite
  • Hands-on experience with office machines (fax machines and copier/printers)
  • Experience using multi-line phone system
  • Excellent time management skills and ability to multi task and prioritize work
  • Maintain courteous and professional working relationships with employees at all levels of the organization
  • Punctuality and above average attendance are imperative

Physical Requirements:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

  • Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds
  • Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus
  • Regularly required to sit; use hands to finger, handle, or feel and talk or hear must be able to communicate with others in the office as well as use a telephone and paging system
  • Frequently required to walk
  • Occasionally required to stand; reach with hands and arms and stoop, kneel, crouch or crawl
  • Extremely detailed filing required daily standing, stooping, kneeling, crouching and reaching with hands and arms

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

Progressive Recovery Inc.
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